Queensland Health pre-placement requirements

What is required if I have a placement in a Queensland Health facility?

All students placed in a Queensland Health facility, regardless of discipline, will need to complete the following and provide evidence of completion before placement commencement:

Queensland Health Student Orientation Checklist
Queensland Health Student Deed Poll
Queensland Health iLearn Modules

You will not be able to commence your placement until all these items are completed. You do not need to upload evidence of each individual iLearn Module completion to InPlace. As part of your Student Orientation Checklist, you will record the date of completion and expiry, as relevant, for the required orientation iLearn modules.

N.B. As of 1 July 2022, the University of Queensland will be entering into a new legal instrument with Queensland Health relative to student placements. Please be advised that as part of this renewal, updated versions of the following Qld Health placement documentation will be mandatory to be eligible to undertake placement:

Student Orientation Checklist v22_1.0, published 23 May 2022 and
Student Deed Poll v22_1.0, published 16 May 2022

Completing updated versions of these documents is a mandatory requirement for any students commencing a new placement or continuing a placement with QLD Health from 1 July 2022.

Furthermore, if you are enrolled in an allied health discipline, in addition to the items above, you will also need to complete the following and provide evidence of completion before your placement commences:

Evidence Record of Allied Health Student Training

If you are unsure if you are enrolled in an allied health discipline, please refer to the table below:

Discipline	Allied Health discipline?
Counselling	No
Dentistry	No
Nursing & Midwifery	No
Audiology	Yes
Clinical Exercise Physiology	Yes
Exercise & Sports Science	Yes
Nutrition & Dietetics	Yes
Occupational Therapy	Yes
Pharmacy	Yes
Physiotherapy	Yes
Psychology	Yes
Social Work	Yes
Speech Pathology	Yes

Hospital and Health Services (HHS) specific requirements

Please be advised that some HHSs may, at times, require additional orientation modules, mostly reflecting the risks and challenges locally.

The information contained on this webpage details only the minimum requirements for QLD Health. In some instances additional orientation modules may be required depending on the Qld Health facility you are placed in. Please review InPlace to determine whether you are required to complete additional modules. Your Placement Manager will be able to provide further advice.

What do I need to do?

Detailed information about how to complete these requirements are outlined below.

Completing the QLD Health Student Orientation Checklist

Step 1:

Complete the Queensland Health Student Orientation Checklist.

You must keep a copy of this completed checklist. You will need to provide it to your Queensland Health supervisor upon request and UQ also requires you to upload a copy of it to InPlace.

Not all students attending placement at a QLD Health facility need to complete an NDIS worker screening check. For information about who needs an NDIS worker screening check (also known as a Disability Worker Screening Check or Yellow Card) and how to apply, please refer to the notes page on the Student Orientation Checklist or our website here.

Example of a completed Student Orientation Checklist:

Step 2:

Upload your completed Orientation Checklist to InPlace as evidence of completion.

N.B. For documents with multiple pages, please ensure all pages are uploaded (including reverse sides as applicable) as a single document.

Completing the QLD Health Student Deed Poll

A Student Deed Poll can only be completed once you have a confirmed Queensland Health placement.
The Hospital and Health Service (HHS) location of your placement must be selected on the form as per Step 1 – Page 1 below.
A new Student Deed Poll is required for each new placement.

Step 1:

Read, understand and sign the Student Deed Poll (PDF, 424.3 KB)

Page 1:

Insert your Student Name
Select the HHS relevant to your placement allocation from the dropdown box, AND
Insert The University of Queensland and ABN 63 942 912 684.

Page 8:

d. Sign and Date in front of a witness. The witness can by anyone except a family member.

Step 2:

You must keep a hard copy of this completed Student Deed Poll. You will need to provide the hard copy to your Queensland Health supervisor upon request and UQ also requires you to upload a copy of it to InPlace.

Please tick the box within the attribute to indicate you have read, understood, and signed in front of a witness a Qld Health Student Deed Poll. N.B. The Deed Poll should be relevant for the Hospital and Health Service (HHS) location of your upcoming confirmed placement.

Tip 1: If you are unsure which HHS your Qld Health placement resides within you can check via your Confirmed placement Tab > Details > Additional Provider Details > HaBS Provider Detail in InPlace.

Tip 2: You are only able to upload one Deed Poll at a time for verification by the HaBS Placement Ready Team. Please ensure you are uploading a Deed Poll for your next closest placement. Please ensure all 8 pages are uploaded (including reverse sides as applicable) as a single document.

You MUST also keep your own hard copies locally, to provide to your placement supervisor on the first day of placement.

Completing the QLD Health iLearn Modules

Video Tutorial: Completing the Queensland Health iLearn Modules

Application time: It can take up to 3 days for your iLearn account to be activated. The mandatory training modules take at least 2 hours to complete.

Cost: $0

Step 1:

(if you don’t have an iLearn account yet, you can register for an iLearn account here). Under ‘Account types’, please select Student on clinical placement.

Please enter the details below when you register for an iLearn account.

Image of iLearn registration page

Mozilla Firefox is the recommended browser for accessing iLearn.

If you are having technical difficulties with your iLearn login please contact the Queensland Health iLearn help desk on 1800 198 175 or refer to the iLearn user help for students

Step 2:

Complete all the following mandatory training modules

What	How	When
First-response evacuation instructions	iLearn module	Before your first Qld Health placement. Annual refresher required prior to subsequent placements.
Building-specific emergency procedures OR General evacuation procedures	iLearn emergency procedures modules are available for many Qld Health facilities If there is no iLearn module available for your allocated facility you will need to complete a general evacuation procedures module when you commence your placement	Before your first Qld Health placement (unless there is no iLearn module available for your allocated facility). Annual refresher required prior to subsequent placements. Must be completed for every facility/location that you are attending.
Code of Conduct	iLearn module	Before your first Qld Health placement. Annual refresher required prior to subsequent placements.
Prevention and management of musculoskeletal disorders	iLearn module	Before your first Qld Health placement. This is a once-only requirement and does not expire.
Work health, safety and wellbeing	iLearn module	Before your first Qld Health placement. This is a once-only requirement and does not expire.

The modules listed above are the MINIMUM modules required to undertake clinical placements in a Queensland Health facility. Some Hospital and Health Services may require you to complete additional modules that are site or profession specific.

We strongly advise students to check InPlace allocation information upon placement allocation to any QLD Health HHS to ensure that you are aware of all your pre-placement requirements.

Step 3:

Download and keep a copy of your iLearn module certificates of completion. Even though you are not required to submit copies of these to UQ, you must keep a copy of these certificates because you will need to provide them to your Queensland Health supervisor upon request.

Step 4:

Familiarise yourself with all of the Queensland Health policies and guidelines listed under ‘Part 2’ at the bottom of this webpage.

Completing the Evidence record of allied health student training

Video Tutorial: Completing the Queensland Health Allied Health Student Training

Application time: It can take up to 3 days for your iLearn account to be approved before you can commence this task.

Cost: $0

All allied health students are required to complete the iLearn Modules as listed above as well as the additional modules listed below, regardless of year level, length of placement or extent of contact with patients. If you are unsure if you are enrolled in an allied health discipline, please refer to the table below:

Discipline	Allied Health discipline?
Counselling	No
Dentistry	No
Nursing & Midwifery	No
Audiology	Yes
Clinical Exercise Physiology	Yes
Exercise & Sports Science	Yes
Nutrition & Dietetics	Yes
Occupational Therapy	Yes
Pharmacy	Yes
Physiotherapy	Yes
Psychology	Yes
Social Work	Yes
Speech Pathology	Yes

You will need to record completion of these modules on the Evidence record for allied health student training form.

Step 1:

Below are the links to the required allied health training modules, their transcripts and for some modules a short video. Please work your way through the list and sign off on your evidence record as you progress through the modules. To access each module, click on its title and you will be linked to the site housing the module.

Access and complete the following training modules (once only)

Access and complete the following training modules (to be completed every 12 months)

Child abuse and neglect (PDF 839 kB) (Note: Students are not required to complete the Child Abuse and Neglect Self-Assessment Capability Tool referred to in the training module.)
General evacuation instructions (GEI) (Note: this training is required on commencement of placement but may be completed prior to placement via iLearn. GEI must be completed for each site and is valid for 12 months from the date of completion.)

Step 2:

Complete the Evidence record of allied health student training.

Present your completed, signed and dated evidence record to the clinical educator (or other nominated contact where a clinical educator is not available) at the commencement of your placement. You should also keep a copy of this record because you may need to present it again and you will also need to upload a copy of it to InPlace.

Step 3:

Upload your Evidence record for allied health student training to InPlace as evidence of completion.

N.B. For documents with multiple pages, please ensure all pages are uploaded (including reverse sides as applicable) as a single document.

Hospital and Health Services specific requirements

A reminder that some HHSs may, at times, require additional orientation modules, mostly reflecting the risks and challenges locally.

We strongly advise students to check InPlace allocation information upon allocation to any placement to ensure that you are aware of all your pre-placement requirements. Beyond the minimum orientation requirements, as necessitated through legislation, that have been described above.

Examples pictures of where you find relevant additional information regarding your placement on InPlace are as per below.

Step 1:

Click on the ‘next attending’ hyperlink on your home screen or view upcoming placements via the confirmed tab.

Step 2:

Click on the details tab and scroll through the information available on this page. You may find additional information under the sub-heading ‘comments’ or under ‘Additional Provider Details’ headings. Each discipline is set-up slightly differently so please view these as exemplars only.

Further information

Contact us

Student enquiries
Placement Ready team
habs.placementready@uq.edu.au

Visit us
Room 539A, Level 5,
Human Movement Studies Building (26B)

Individual student consultations are available on:

Mondays 1pm – 4pm
Wednesdays 9am – 12pm

Online Chat

The HABS Placement Ready team are available for online chat Monday to Thursday afternoon from 1pm to 3pm.

You can find the chat function on the Prepare for your placement homepage.

Zoom appointments

Students can book 1:1 zoom consultations with a member of the HABS Placement Ready Team via Student Hub.

Search the appointments menu for ‘HaBS Placement Ready 1:1 Consultation’ to find available appointments to book into.

Queensland Health pre-placement requirements

What is required if I have a placement in a Queensland Health facility?

Discipline

Allied Health discipline?

Hospital and Health Services (HHS) specific requirements

What do I need to do?

Completing the QLD Health Student Orientation Checklist

Completing the QLD Health Student Deed Poll

Completing the QLD Health iLearn Modules

Completing the Evidence record of allied health student training

Hospital and Health Services specific requirements

Further information

Contact us

Online Chat

Zoom appointments