Queensland Health pre-placement requirements

What is required if I have a placement in a Queensland Health facility?

All students placed in a Queensland Health facility, regardless of discipline, will need to complete the following and provide evidence of completion before placement commencement:

Queensland Health Student Orientation Checklist
Queensland Health iLearn Modules
Queensland Health Student Deed Poll

You will not be able to commence your placement until all these items are completed.

N.B. If you are enrolled in an allied health discipline, in addition to the items above, you will also need to complete additional training and provide evidence of completion before your placement commences:

Evidence Record of Allied Health Student Training

If you are unsure if you are enrolled in an allied health discipline, please refer to the table shown in the section below titled Completing the Evidence record of allied health student training.

Hospital and Health Services (HHS) specific requirements

Please be advised that some HHSs may, at times, require additional orientation modules, mostly reflecting the risks and challenges locally.

The information contained on this webpage details only the minimum requirements for QLD Health. In some instances additional orientation modules may be required depending on the Qld Health facility you are placed in. Please review InPlace to determine whether you are required to complete additional modules. Your Placement Manager will be able to provide further advice.

What do I need to do?

Detailed information about how to complete these requirements are outlined below.

Completing the QLD Health Student Orientation Checklist

Step 1:

Complete the Queensland Health Student Orientation Checklist.

You must keep a copy of this completed checklist. You will need to provide it to your Queensland Health supervisor upon request and UQ also requires you to upload a copy of it to InPlace.

Not all students attending placement at a QLD Health facility need to complete an NDIS worker screening check. For information about who needs an NDIS worker screening check (also known as a Disability Worker Screening Check or Yellow Card) and how to apply, please refer to the notes page on the Student Orientation Checklist or our website here.

Example of a completed Student Orientation Checklist:

Step 2:

Upload your completed Orientation Checklist to InPlace as evidence of completion.

N.B. For documents with multiple pages, please ensure all pages are uploaded (including reverse sides as applicable) as a single document.

Completing the QLD Health iLearn Modules

Video Tutorial: Completing the Queensland Health iLearn Modules

Application time: It can take up to 3 days for your iLearn account to be activated. The mandatory training modules take at least 2 hours to complete.

Cost: $0

Step 1:

(if you don’t have an iLearn account yet, you can register for an iLearn account here). Under ‘Account types’, please select Student on clinical placement.

Please enter the details below as per the image when you register for an iLearn account:

Supervisor's Name: Rajna Barry

Supervisor's Contact: 07 3346 1153

Image of iLearn registration page

Mozilla Firefox is the recommended browser for accessing iLearn.

If you are having technical difficulties with your iLearn login please contact the Queensland Health iLearn help desk on 1800 198 175 or refer to the iLearn user help for students.

Step 2:

Complete the following mandatory training modules as listed as required under legislation only in Attachment One of the Queensland Health Human Resources Policy Mandatory Training G6 (QH-POL-183):

iLearn Module	Frequency
First-Response Evacuation Instructions (FREI)	Annually
Code of Conduct	Annually
Prevention and Management of Musculoskeletal Disorders (MSD)	Once only
Health, Safety and Wellbeing Induction	Once only
Public Interest Disclosure (PID)	Every 2 years
Occupational Violence Orientation (awareness only)	Once only

The following courses may not be available through iLearn and must be completed as per your local area on commencement of your placement:

General Evacuation Instructions (GEI) Instructions in the location of the fire safety reference points for the building and the procedures for safe evacuation in the event of a fire or hazardous materials emergency.
Infection Prevention and Control Applicable only to employees working in a clinical setting, laboratories or who are at risk of exposure to infectious material as determined by their local area

TIP: If you search the course using "Queensland Health Mandatory Training" in iLearn, the first six of the above modules will be automatically grouped together.

These are the MINIMUM modules required to undertake clinical placements in a Queensland Health facility. Some Hospital and Health Services may require you to complete additional modules that are site or profession specific.

We strongly advise students to check InPlace allocation information upon placement allocation to any QLD Health HHS to ensure that you are aware of all your pre-placement requirements.

Note: Some of these modules require renewal annually. It is your responsibility to ensure you have updated your training and have evidence recorded (eg certificates of completion) should QLD Health require it.

For assistance with mandatory training requirements, please contact LeadershipCapability@health.qld.gov.au.

Step 3:

Download and keep a copy of your iLearn module certificates of completion. Even though you are not required to submit copies of these to UQ, you must keep a copy of these certificates because you will need to provide them to your Queensland Health supervisor upon request.

Step 4:

Familiarise yourself with all of the Queensland Health policies and guidelines listed under ‘Part 2’ at the bottom of this webpage.

Completing the QLD Health Student Deed Poll

A Student Deed Poll can only be completed once you have a confirmed Queensland Health placement.
The Hospital and Health Service (HHS) location of your placement must be selected on the form as per Step 1 – Page 1 below.
A new Student Deed Poll is required for each new placement.

Step 1:

Read, understand and sign the Student Deed Poll (PDF, 422 KB)

Page 1:

Insert your Student Name
Select the HHS relevant to your placement allocation from the dropdown box, AND
Insert The University of Queensland and ABN 63 942 912 684.

Page 8:

d. Sign and Date in front of a witness. The witness can by anyone except a family member.

Step 2:

You MUST have a hard copy of this document (all 8 pages) to provide to your placement supervisor on the first day of placement.

N.B You no longer need to upload this to InPlace.

Tip 1: If you are unsure which HHS your Qld Health placement resides within you can check via your Confirmed placement Tab > Details > Additional Provider Details > HaBS Provider Detail in InPlace.

Completing the Evidence record of allied health student training

Video Tutorial: Completing the Queensland Health Allied Health Student Training

Application time: It can take up to 3 days for your iLearn account to be approved before you can commence this task.

Cost: $0

All allied health students are required to complete the iLearn Modules as listed above as well as the additional modules listed below, regardless of year level, length of placement or extent of contact with patients. If you are unsure if you are enrolled in an allied health discipline, please refer to the table below:

Discipline	Allied Health discipline?
Counselling	No
Dentistry	No
Nursing & Midwifery	No
Audiology	Yes
Clinical Exercise Physiology	Yes
Exercise & Sports Science	Yes
Nutrition & Dietetics	Yes
Occupational Therapy	Yes
Pharmacy	Yes
Physiotherapy	Yes
Psychology	Yes
Social Work	Yes
Speech Pathology	Yes

You will need to record completion of these modules on the Evidence record for allied health student training form.

Step 1:

Below are the links to the required allied health training modules, their transcripts and for some modules a short video. Please work your way through the list and sign off on your evidence record as you progress through the modules. To access each module, click on its title and you will be linked to the site housing the module.

Access and complete the following training modules (once only)

Access and complete the following training modules (to be completed every 12 months)

Child abuse and neglect (PDF 839 kB) (Note: Students are not required to complete the Child Abuse and Neglect Self-Assessment Capability Tool referred to in the training module.)
General evacuation instructions (GEI) (Note: this training is required on commencement of placement but may be completed prior to placement via iLearn. GEI must be completed for each site and is valid for 12 months from the date of completion.)

Step 2:

Complete the Evidence record of allied health student training.

Present your completed, signed and dated evidence record to the clinical educator (or other nominated contact where a clinical educator is not available) at the commencement of your placement. You should also keep a copy of this record because you may need to present it again and you will also need to upload a copy of it to InPlace.

Step 3:

Upload your Evidence record for allied health student training to InPlace as evidence of completion.

N.B. For documents with multiple pages, please ensure all pages are uploaded (including reverse sides as applicable) as a single document.

Hospital and Health Services specific requirements

A reminder that some HHSs may, at times, require additional orientation modules, mostly reflecting the risks and challenges locally.

We strongly advise students to check InPlace allocation information upon allocation to any placement to ensure that you are aware of all your pre-placement requirements. Beyond the minimum orientation requirements, as necessitated through legislation, that have been described above.

Examples pictures of where you find relevant additional information regarding your placement on InPlace are as per below.

Step 1:

Click on the ‘next attending’ hyperlink on your home screen or view upcoming placements via the confirmed tab.

Step 2:

Click on the details tab and scroll through the information available on this page. You may find additional information under the sub-heading ‘comments’ or under ‘Additional Provider Details’ headings. Each discipline is set-up slightly differently so please view these as exemplars only.