Prepare for your Social Work placement

Before you commence your placement, you will need to submit evidence that you have met the requirements below. Some of these requirements have expiry dates so there will be times when you will need to renew a requirement.

It is your responsibility to ensure that you meet these requirements and renew any requirement before it expires.

The Placement Ready team is here to help you. We will communicate with you via email and occasionally by phone. It is essential that you read and promptly action the emails we send you so that we can assist you to be placement ready.

Bachelor of Social Work (Honours)

You MUST provide evidence of the following prior to your placement in 2022.

Mandatory Requirement	Year 3	Year 4	Semester 2 2022
Immunisation Record (Form A) If you have not previously completed this item, you must complete by the deadline. If you have previously completed, follow-up doses or renewals may be required and must be completed by the deadline/before expiry.	17 December 2021	Reminders will be sent regarding any expiring immunisation items.	3 June 2022
COVID-19 vaccination This is a mandatory requirement for all students enrolled in this program. If you have not previously provided evidence showing that you are fully vaccinated against COVID-19, you must do so by the deadline.	17 December 2021	Reminders will be sent for any boosters required.	3 June 2022
Blue Card Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date.	17 December 2021	Monitor expiry.	3 June 2022
HaBS Placement Safety Modules One-off requirement - no renewal required. If you have not previously completed these modules, they must be completed by the deadline.	17 December 2021	Once only requirement.	3 June 2022

Further Requirements:

The below requirements ONLY need to be completed if it is a requirement of your placement location in 2022. Please ask your placement provider or school before commencing placement if the below requirements apply to you.

Your school may also require you to complete other tasks before you can attend your placement (e.g., arranging uniforms and/or clinic ID cards). Your school will provide you with further information if this applies to you.

Possible Requirement	Year 3	Year 4	Semester 2 2022
Flu vaccination	17 December 2021	1 April 2022 (2022 influenza vaccination)	3 June 2022
Yellow Card	17 December 2021	DWSC are valid for 5 years. If your DWSC is due to expire while you are still enrolled in your program it must be renewed.	3 June 2022
National Police Certificate (and Statutory Declaration if applicable) National Police Certificates (NPC) are valid for 3 years. If your NPC is due to expire while you are still enrolled in your program it must be renewed by the due date.)	17 December 2021	Requirements due at the end of year 2.	3 June 2022
QLD Health Student Deed Poll As of 1st July 2022, a new QLD Health Student Deed Poll must be submitted for each HHS* you attend whilst on placement.*	To be completed once your QLD Health placement is confirmed.	To be completed once your QLD Health placement is confirmed.	To be completed once your QLD Health placement is confirmed.
Qld Health Orientation Checklist Some iLearn modules require annual renewal. The Qld Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules.	17 December 2021	Requirements due at the end of year 2.	3 June 2022
QLD Health iLearn modules Some iLearn modules require annual renewal. If you are undertaking a placement in a QLD Health Facility, the QLD Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules.	17 December 2021	Requirements due at the end of year 2.	3 June 2022
QLD Health Allied Health modules Some iLearn modules require annual renewal. The Evidence Record of Allied Health Student Training must be re-submitted with updated completion dates upon renewal of these modules.	17 December 2021	Requirements due at the end of year 2.	3 June 2022
Mater student placement checklist	17 December 2021	Once only requirement.	Once only requirement.
Mater confidentiality undertaking form	17 December 2021	Once only requirement.	Once only requirement.

Master of Social Work Studies

You MUST provide evidence of the following prior to your placement in 2022.

Mandatory Requirement	Year 1	Year 2	Semester 2 2022
Immunisation Record (Form A) If you have not previously completed this item, you must complete by the deadline. If you have previously completed, follow-up doses or renewals may be required and must be completed by the deadline/before expiry.	17 December 202	Individual vaccinations may need to be renewed.	3 June 2022
COVID-19 vaccination This is a mandatory requirement for all students enrolled in this program. If you have not previously provided evidence showing that you are fully vaccinated against COVID-19, you must do so by the deadline.	17 December 2021	Reminders will be sent for any boosters required.	3 June 2022
Blue Card Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date.	17 December 2021	17 December 2021	3 June 2022
HaBS Placement Safety Modules One-off requirement - no renewal required. If you have not previously completed these modules, they must be completed by the deadline.	17 December 2021	17 December 2021	3 June 2022

Further Requirements:

Possible Requirement	Year 1	Year 2	Semester 2 2022
Flu vaccination	17 December 2021	17 December 2021 (2021 influenza vaccination in preparation for April 2022)	3 June 2022
Disability Worker Screening Clearance (Yellow Card)	17 December 2021	Monitor expiry.	Monitor expiry.
National Police Certificate (and Statutory Declaration if applicable) National Police Certificates (NPC) are valid for 3 years. If your NPC is due to expire while you are still enrolled in your program it must be renewed by the due date.)	17 December 2021	Monitor expiry.	Monitor expiry.
QLD Health Student Deed Poll As of 1st July 2022, a new QLD Health Student Deed Poll must be submitted for each HHS* you attend whilst on placement.*	To be completed once your QLD Health placement is confirmed.	To be completed once your QLD Health placement is confirmed.	To be completed once your QLD Health placement is confirmed.
Qld Health Orientation Checklist Some iLearn modules require annual renewal. The Qld Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules.	17 December 2021	Monitor expiry (iLearn modules).	Monitor expiry (iLearn modules).
QLD Health iLearn modules Some iLearn modules require annual renewal. If you are undertaking a placement in a QLD Health Facility, the QLD Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules.	17 December 2021	Monitor expiry.	Monitor expiry.
QLD Health Allied Health modules Some iLearn modules require annual renewal. The Evidence Record of Allied Health Student Training must be re-submitted with updated completion dates upon renewal of these modules.	17 December 2021	Once only requirement.	Once only requirement.
Mater student placement checklist	17 December 2021	Once only requirement.	Once only requirement.
Mater confidentiality undertaking form	17 December 2021	Once only requirement.	Once only requirement.

Do you need to travel within Australia for your placement?

Domestic Travel (within Australia)

Do you need to travel more than 50km and stay away from home for your placement? You shouldn’t travel for your placement until your travel is authorised. If your placement is visible to you in InPlace, it means that travel for this placement has been approved by UQ. If your travel has been approved, you should do the following before you depart:

Read the UQ travel procedure. Pay careful attention to Section 4.1. Students and ensure you understand what your responsibilities are.
Update your emergency contact details in mySi-net and InPlace.
Ensure your personal mobile number is up to date on InPlace in international format e.g., +61 412 345 678.
Familiarise yourself with UQ travel insurance information for students
Complete and submit the Traveller Declaration for Domestic Travel
Register your profile and your trip with International SOS (even for domestic travel).

What is the benefit of registering with International SOS?

You will receive 24/7 pre-departure medical, safety and security information and advice.
You will receive both routine and emergency assistance when you are travelling.
International SOS helps UQ locate and confirm the safety of its travellers in time of crisis both domestically and internationally.

REMEMBER: It’s in your best interests and also your responsibility to minimise your risk when undertaking UQ authorised travel. Registering with International SOS will help you do that.

Do you need to travel internationally (outside Australia) for your placement?

International Travel (outside Australia)

Do you need to travel overseas for your placement? You shouldn’t travel for your placement until your travel is authorised. If your international placement is visible to you in InPlace, it means that travel for this placement has been approved by UQ. If your travel has been approved, you MUST do the following before you depart:

Read the UQ travel procedure. Pay careful attention to Section 4.1. Students and ensure you understand what your responsibilities are.
Complete and submit the Traveller Declaration for International Travel
Update your emergency contact details in mySi-net and InPlace.
Ensure your personal mobile number is up to date on InPlace in international format e.g., +61 412 345 678
Familiarise yourself with UQ travel insurance information for students.
Register your local address, contact details, and next of kin with DFAT Smart Traveller and review travel advice for your destination. Subscribe to receive SMS messages from Smart Traveller for your destination.
Register your profile and your trip with International SOS and download the International SOS Assistance App. Carry the International SOS Travel Assistance 24/7 contact number +61 2 9372 2468 and Membership Number 12AYCA778031 with you and contact them in the event of any medical or security issue encountered whilst travelling.