Prepare for your Dentistry placement
Throughout your program, you will have the opportunity to participate in various experiential and placement opportunities.
Before you commence your placement, you will need to submit evidence that you have met the requirements below. Some of these requirements have expiry dates so there will be times when you will need to renew a requirement.
It is your responsibility to ensure that you meet these requirements and renew any requirements before they expire.
The Placement Ready team is here to help you. It is essential that you read and promptly action the emails we send you so that we can assist you to be placement ready.
Video Tutorial: A Brief Guide to InPlace for Students
Bachelor of Dental Science (Honours)
You MUST complete/provide evidence of the following by the deadlines below:
Requirement | Year 1 2025 | Year 2 2025 | Year 3 2025 | Year 4 2025 | Year 5 2025 |
If you have not previously completed this item, you must complete by the deadline. If you have previously completed, follow-up doses or renewals may be required and must be completed by the deadline/before expiry. | 10 February 2025 | Reminders will be sent regarding any expiring immunisation items. | Reminders will be sent regarding any expiring immunisation items. | Reminders will be sent regarding any expiring immunisation items. | Reminders will be sent regarding any expiring immunisation items. |
Exposure Prone Procedures Statement Renewal 3-year validity. May need to be renewed to cover program duration. | N/A (Included in your original Immunisation Record as per the above) | Monitor expiry. | Monitor expiry. Usually renewal is done this year. | Monitor expiry. | Monitor expiry. |
Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed before it expires. | N/A | N/A | 20 December 2024 | Monitor expiry. | Monitor expiry. |
National Police Certificates (NPC) are valid for 3 years. If your NPC is due to expire while you are still enrolled in your program it must be renewed before it expires. | N/A | N/A | 20 December 2024 | Monitor expiry. | Monitor expiry. |
First Aid certificates are valid for 3 years. If your First Aid certificate is due to expire while you are still attending placement it must be renewed before it expires. | N/A | N/A | 20 December 2024 | Monitor expiry. | Monitor expiry. |
CPR certificates are valid for 1 year. If your CPR certificate is due to expire while you are still attending placement it must be renewed before it expires. | N/A | N/A | 20 December 2024 | Monitor expiry. | Monitor expiry. |
As of 1st July 2022, a new QLD Health Student Deed Poll must be completed for each HHS you attend. | N/A | N/A | To be completed once your QLD Health placement is confirmed. | To be completed once your QLD Health placement is confirmed. | To be completed once your QLD Health placement is confirmed. |
Qld Health Orientation Checklist Some iLearn modules require annual renewal. The Qld Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules. | N/A | N/A | 20 December 2024 | Annual renewal required. (see iLearn training modules) | Annual renewal required. (see iLearn training modules) |
Some iLearn modules require annual renewal. If you are undertaking a placement in a QLD Health Facility, the QLD Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules. | N/A | N/A | 20 December 2024 | Annual renewal required. (some modules only) | Annual renewal required. (some modules only) |
N/A | N/A | 20 December 2024 | Once only requirement. | Once only requirement. | |
3-year validity. If your Radiation Licence is due to expire while you are still attending placement it must be renewed before it expires. | No longer required | No longer required | No longer required | No longer required | No longer required |
Further Requirements:
You MAY need to provide evidence of further pre-placement requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or school before commencing placement to confirm whether any of the below requirements apply to you.
Your school may also require you to complete other tasks before you can attend your placement (e.g., arranging uniforms and/or clinic ID cards). Your school will provide you with further information if this applies to you.
Requirement | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 |
Pay close attention to the student immunisation evidence request that will be emailed to you. It will detail the required number of doses for your placement setting.
| Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site |
| Mask Fit Testing | Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site |
| Flu vaccination | Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site |
Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site | Depends on placement site |
Doctor of Clinical Dentistry
You MUST complete/provide evidence of the following by the deadlines below:
Mandatory Requirement | Year 1 2025 | Year 2 2025 | Year 3 2025 |
If you have not previously completed this item, you must complete by the deadline. If you have previously completed, follow-up doses or renewals may be required and must be completed by the deadline/before expiry. | 6 January 2025 | Reminders will be sent regarding any expiring immunisation items. | Reminders will be sent regarding any expiring immunisation items. |
Exposure Prone Procedures Statement Renewal 3-year validity. May need to be renewed to cover program duration. | N/A (Included in your original Immunisation Record as per the above) | Monitor expiry. | Monitor expiry. |
| 6 January 2025 | Annual renewal required | Annual renewal required | |
National Police Certificates (NPC) are valid for 3 years. If your NPC is due to expire while you are still enrolled in your program it must be renewed before it expires. | 6 January 2025 | Monitor expiry. | Monitor expiry. |
First Aid certificates are valid for 3 years. If your First Aid certificate is due to expire while you are still attending placement it must be renewed before it expires. | 6 January 2025 | Monitor expiry. | Monitor expiry. |
CPR certificates are valid for 1 year. If your CPR certificate is due to expire while you are still attending placement it must be renewed before it expires. | 6 January 2025 | Monitor expiry. | Monitor expiry. |
A new QLD Health Student Deed Poll must be completed for each HHS you attend. | To be completed once your QLD Health placement is confirmed. | To be completed once your QLD Health placement is confirmed. | To be completed once your QLD Health placement is confirmed. |
Qld Health Orientation Checklist Some iLearn modules require annual renewal. The Qld Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules. | 6 January 2025 | Annual renewal required. (see iLearn training modules) | Annual renewal required. (see iLearn training modules) |
Some iLearn modules require annual renewal. If you are undertaking a placement in a QLD Health Facility, the QLD Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules. | 6 January 2025 | Annual renewal required. (some modules only) | Annual renewal required. (some modules only) |
| 6 January 2025 | Once only requirement. | Once only requirement. | |
*Only required if you have a Limited AHPRA registration. | No longer required | No longer required | No longer required |
Further Requirements:
You MAY need to provide evidence of further pre-placement requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or school before commencing placement to confirm whether any of the below requirements apply to you.
Your school may also require you to complete other tasks before you can attend your placement (e.g., arranging uniforms and/or clinic ID cards). Your school will provide you with further information if this applies to you.
Requirement | Year 1 | Year 2 | Year 3 |
Depends on placement site | Depends on placement site | Depends on placement site | |
| Mask Fit Testing | Depends on placement site | Depends on placement site | Depends on placement site |
Pay close attention to the student immunisation evidence request that will be emailed to you. It will detail the required number of doses for your placement setting. | Depends on placement site | Depends on placement site | Depends on placement site |
Depends on placement site | Depends on placement site | Depends on placement site |
Doctor of Dental Medicine
You MUST complete/provide evidence of the following by the deadlines below:
Requirement | Year 1 Semester 2 2025 | Year 2 Semester 2 2025 | DENT7211/7212 Summer Semester 2025/2026 |
If you have not previously completed this item, you must complete by the deadline. If you have previously completed, follow-up doses or renewals may be required and must be completed by the deadline/before expiry. | Reminders will be sent regarding any expiring immunisation items | Reminders will be sent regarding any expiring immunisation items | Reminders will be sent regarding any expiring immunisation items |
Exposure Prone Procedures Statement Renewal 3-year validity. May need to be renewed to cover program duration. | Monitor Expiry | Monitor Expiry | Monitor Expiry |
Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed before it expires. | Monitor Expiry | Monitor Expiry | 17th October 2025 |
National Police Certificates (NPC) are valid for 3 years. If your NPC is due to expire while you are still enrolled in your program it must be renewed before it expires. | Monitor Expiry | Monitor Expiry | 17th October 2025 |
First Aid certificates are valid for 3 years. If your First Aid certificate is due to expire while you are still attending placement it must be renewed before it expires. | Monitor Expiry | Monitor Expiry | 17th October 2025 |
CPR certificates are valid for 1 year. If your CPR certificate is due to expire while you are still attending placement it must be renewed before it expires. | Monitor Expiry | Monitor Expiry | 17th October 2025 |
As of 1st July 2022, a new QLD Health Student Deed Poll must be completed for each HHS you attend. | Monitor Expiry | Monitor Expiry | 17th October 2025 |
Qld Health Orientation Checklist Some iLearn modules require annual renewal. The Qld Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules. | Monitor Expiry | Monitor Expiry | 17th October 2025 |
Some iLearn modules require annual renewal. If you are undertaking a placement in a QLD Health Facility, the QLD Health Orientation checklist must be re-submitted with updated completion dates upon renewal of these modules. | Monitor Expiry | Monitor Expiry | 17th October 2025 |
| Monitor Expiry | Monitor Expiry | 17th October 2025 |
Further Requirements:
You MAY need to provide evidence of further pre-placement requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or school before commencing placement to confirm whether any of the below requirements apply to you.
Your school may also require you to complete other tasks before you can attend your placement (e.g., arranging uniforms and/or clinic ID cards). Your school will provide you with further information if this applies to you.
Requirement | Year 1 | Year 2 | DENT7211/7212 |
Pay close attention to the student immunisation evidence request that will be emailed to you. It will detail the required number of doses for your placement setting. | Depends on placement site | Depends on placement site | Depends on placement site |
| Mask Fit Testing | Depends on placement site | Depends on placement site | Depends on placement site |
Depends on placement site | Depends on placement site | Depends on placement site | |
Depends on placement site | Depends on placement site | Depends on placement site |
Your Personal Safety
Click HERE to access information regarding your personal safety whilst attending placement.
What if I don't meet the requirements?
You will be required to undertake placements as part of your program.
Bear in mind that a placement provider may impose mandatory requirements upon students who propose to undertake a placement with them. These might include (but are not limited to) demonstrating proof of having received a particular vaccination or of having obtained a relevant clearance for working with children, for example.
If you are unable or unwilling to meet a mandatory requirement imposed by a placement provider, UQ will take reasonable steps to explore alternative placement options for you. However, it may be that in some circumstances, no appropriate alternative provider can be found. If, after making reasonable enquiries, UQ does not find an alternative provider, you will not be able to progress in your program unless and until you meet the requirements of an appropriate placement provider. In such circumstances, you will only be able to proceed if you decide, or become able, to comply with a mandatory requirement imposed by a placement provider, or a placement provider indicates that the condition imposed is no longer mandatory. It is important that you understand this prior to making decisions about your enrolment.
In respect of mandatory vaccination requirements currently imposed by placement providers, you should pay close attention to the Student Immunisation Evidence Request that will be emailed to you.
Do you need to travel within Australia for your placement?
Domestic Travel (within Australia)
Do you need to travel more than 50km and stay away from home for your placement? You shouldn’t travel for your placement until your travel is authorised. If your placement is visible to you in InPlace, it means that travel for this placement has been approved by UQ. If your travel has been approved, you should do the following before you depart:
- Read the UQ travel procedure. Pay careful attention to Section 4.1. Students and ensure you understand what your responsibilities are.
- Update your emergency contact details in mySi-net and InPlace.
- Ensure your personal mobile number is up to date on InPlace in international format e.g., +61 412 345 678.
- Familiarise yourself with UQ travel insurance information for students
- Complete and submit the Traveller Declaration for Domestic Travel
- Register your profile and your trip with International SOS (even for domestic travel).
What is the benefit of registering with International SOS?
- You will receive 24/7 pre-departure medical, safety and security information and advice.
- You will receive both routine and emergency assistance when you are travelling.
- International SOS helps UQ locate and confirm the safety of its travellers in time of crisis both domestically and internationally.
Install and register with the Sonder Safety app - free 24/7 health and safety support from anywhere in Australia. This app is similar to International SOS but also includes other safety and wellness features including ‘Track my journey’ and ‘Check on me’.
REMEMBER: It’s in your best interests and also your responsibility to minimise your risk when undertaking UQ authorised travel. Registering with International SOS and Sonder will help you do that.
Do you need to travel internationally (outside Australia) for your placement?
- Read the UQ travel procedure. Pay careful attention to Section 4.1. Students and ensure you understand what your responsibilities are.
- Complete and submit the Traveller Declaration for International Travel
- Ensure your personal mobile number is up to date on InPlace in international format e.g., +61 412 345 678
- Familiarise yourself with UQ travel insurance information for students.
- Register your local address, contact details, and next of kin with DFAT Smart Traveller and review travel advice for your destination. Subscribe to receive SMS messages from Smart Traveller for your destination.
- Register your profile and your trip with International SOS and download the International SOS Assistance App. Carry the International SOS Travel Assistance 24/7 contact number +61 2 9372 2468 and Membership Number 12AYCA778031 with you and contact them in the event of any medical or security issue encountered whilst travelling.
- You will receive 24/7 pre-departure medical, safety and security information and advice.
- You will receive both routine and emergency assistance when you are travelling.
- International SOS helps UQ locate and confirm the safety of its travellers in time of crisis both domestically and internationally.
Contact us
Student enquiries
Placement Ready team
hmbs.placementready@uq.edu.au
Counter enquiries
Monday - Thursday 11am - 2pm.
Level 5, Human Movement Studies Building (26B)
Phone
07 3346 0903 Monday - Friday 8:30am - 4:30pm
Online chat
Monday to Friday, 1pm to 3pm
Select chat function on the right-hand side of the page
NEW Live Video Calls
Students can click HERE or scan the QR Code below and video chat with a member of the HMBS Placement Ready Team between 8:30am and 4:30pm - Monday - Friday.
